Have you ever heard of Virtual Receptionist? Well if not…I will explain today who a Virtual Receptionist is, and how this works…

A Virtual Receptionist is a team of smart and energetic group trained to make a difference in your day. They deliver the perfect mix of friendliness, charm, can-do attitude, and professionalism. In fact your callers will think they are working from your offices. As a small business entrepreneur aspiring for success, you have a million things-to-do on your list. Your virtual receptionist can efficiently and cost-effectively handle your calls with 100% accuracy and fastest turnaround time. Rather than making callers do all the work, meet them in the middle by asking quality questions. Try to get the correct and exact details for your doubts. If your guess is right on, you’ve made your caller’s response super simple.

Our innovative tools, including a document transfer system, assure you of consistently accurate and timely task report. With our virtual receptionist services, you will get the peace of mind which help you to focus on the core competencies of your business.

A virtual receptionist is a new way to cut costs, increase efficiency and improve your image. A virtual receptionist will be an ace for your company to have a first impression that is both lasting and outstanding. Like every other corporation or business, your company has its own set of values and organizational culture. You want this culture extended not only to your employees but also to your customers. The virtual receptionist needs to be able to apply specific skills to the call at hand at any given time.

A virtual receptionist should be a cornerstone of your business. If you don’t already employ someone in this role, then it’s time to start thinking about it seriously. Not only can a receptionist free up time for you or your employees to focus on other tasks, but they are also responsible for giving a good first impression to prospective customers or clients. A virtual receptionist can offer your company these advantages. They are cheaper than an Office Receptionist, with prestigious office address, answering to your phone at any time, handling your mails and filter out your spam calls to make sure you don’t waste your time with spam calls and also manage wanted and unwanted guest. There is more than one way they can manage your business. You choose what works for your company!

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I am sure that all of us have at some point complained about our hectic work schedule and not having enough time to spend with our kids and family. Missing the special moments in your kids childhood, missing their soccer practice, missing school functions and the list goes on.  If you haven’t felt like it yet, that’s great news, but I am sure at some point when you look back, you will know what I am talking about!!! Well you already know what the problem is and you are concerned about it which is normal. So what did you do to resolve the issue? I would say 90% of the people’s answer would be “I haven’t done anything yet”.

I was talking to couple of my friends recently who were married and have kids. Both of them were complaining about how busy they were at work and hardly getting any time to spend with their family. I asked the same question to them also and received the answer which I was expecting – “haven’t done anything yet and not sure what to do “. Let me tell you something friends… I was going through the same situation I was able to get the “not enough time” issue resolved to some extend when I hired a virtual assistant to help me out with some of my work load.

At work, I was staying late most of the days to research on random topics or issues that might come arise and find out the best alternative solution to avoid having those issues. Once I hired the virtual assistant, I was able to pass on most of the time consuming research tasks to them when I leave the office ON TIME in the evening and they would get back to me with the results in the morning when I return… How sweet is that??? And the best part was the virtual assistant company that I hired www.247virtualassistant.com  had monthly plans starting from $99 a month!!   I spend $150 a month on my cable bill which I never get time to watch (well I do watch TV now after hiring my virtual assistant) , so I would say the $99 I spend on my virtual assistant was well worth it considering the fact that I am spending plenty of time with my 2 year old daughter now..

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For every entrepreneur, administrative jobs seem to be the most time consuming task.  When you start taking care of the administrative tasks, you won’t find time to concentrate in those fields that are the most vital part in boosting up your business. The administrative tasks that you need to look out daily involves mainly checking mails and responding to them, maintaining a contact database, manually typing documents, doing necessary paper works, book keeping and many more. This will surely cut off couple of hours from your work time. The only solution to be free out of this is Hiring a Virtual Administrative Assistant.

Virtual Assistants are qualified and skilled professionals who can handle your tasks without their onsite presence. Communication is done through email, phone and online chat. Virtual Assistants can easily handle the administrative tasks, meeting deadlines consistently. As a business owner, of course, only you know what your business needs are. A Virtual Assistant easily understands your goals and objectives and will help you to achieve the level you needed. She can help you in making the right decision about your business. From conducting research and creating reports to interpreting data, a Virtual Assistant works along with you.

Virtual Assistants can easily handle all your administrative tasks. What gives them an edge is their wide ranging experience. They can take care of the administrative tasks like checking mails and responding to them, data entry, record management, and turn business cards into outlook entries besides creating a comprehensive online database of business contacts. When you expand your business, automatically your business contacts and clients will also expand and then you will be forced to provide equal quality service to all your clients. Virtual Assistant can help you to update your online directory with the details of your new contacts. The advantage to maintaining outlook entries is that each time you want to send a promotional email or an important update, you can just select your mailing list and reduce the time in preparing your “TO” list.

A Virtual Assistant can register and maintain your online accounts which will help your clients to reach you quickly. She can compose and proofread all your business emails and can respond to them in the right time. They can handle your twitter, face book, my space accounts and can update articles or company profile information and respond to comments and queries. For boosting your business, she can post ads in websites like Craigslist and can get back to you with details. They can assist with data entry and data processing for accounting firms, publishing houses, and sales and marketing firms. They can also format, design and conduct surveys and can produce results based on that. They can also digitize all your information, data and images into vector format. They can digitize images including logos, graphics that are in TIFF, JPEG, GIF, PDF format into a multi layer, editable format.

The best decision you can make as a business owner is to decide to get out of your own way and begin to delegate those tasks which really don’t require your time and attention. By outsourcing your administrative tasks to a full-service virtual administration firm, you delegate bulk of your important task to a responsible person, for whom you do not have to incur any additional expenditure. Virtual Assistant communicate effectively and also understand the challenges a professional/organization faces and are keen to make your work easy without compromising on quality.

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Have you ever heard of Virtual Accounting Assistant…Today I am gonna explain…..Who is a Virtual Accounting Assistant?

A Virtual Accounting Assistant is also a Virtual Assistant who is an expert in accounting services. As a small business entrepreneur aspiring for success, you have a million things-to-do on your list. Trying to keep your own books or hiring a full time accountant simply doesn’t make sense. Your virtual accounting assistant can efficiently and cost-effectively handle your accounting books with 100% accuracy and fastest turnaround time.

If you do your own financial bookkeeping, remove a huge burden from your office and outsource your accounting to a virtual assistant who is an expert at bookkeeping for small businesses.

Virtual Assistants helps you leverage the strengths of online accounting software with our skilled bookkeepers and accounting professionals. Our innovative tools, including a document transfer system, assure you of consistently accurate and timely financial data. With our virtual financial and accounting services, you will get the peace of mind for you to focus on the core competencies of your business.

Why use Virtual Accounting Assistant?

Accounting Assistant includes all aspects of bookkeeping, payroll, and tax compliance needs; along with monthly financial reports and meetings. They will save money and hassles by not hiring in-house accounting staff or managing freelancers.

How does Virtual Accounting Assistant works?

To get a full understanding of how you operate your enterprise, Virtual Assistants conduct an initial review of your financial goals. Then they work with either your existing procedures, or implement a new online accounting system for your specific business requirements. There is more than one way they can manage your accounting process. You choose what works for your company.

They either make use of your existing system, or we transfer all information from your current application to QuickBooks online. This internet-based system enables you to go online and enter your accounting transactions and review reports anytime, anywhere. So you will sleep well knowing all data and communication is secure.

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Real estate business can be said as one of the most competitive business. It’s really hard to survive and stay stable without the help of a virtual assistant. The online marketing and administrative tasks are the vital part of the real estate business which decides the success of a Realtor. Real estate Professionals will have to work hard on the sales end and often it seems difficult for them to find time to tackle the online, administrative and marketing tasks. To be stable in the real estate business and to make profit out of business a realtor needs the help of a Virtual Assistant.

A virtual assistant can help a realtor in every aspect. Just like agents have teams, Virtual Assistants often has a team of experts so that the agent gets the best trained person to assist with a specific task. The Virtual Assistant can enter the listing information into the MLS along with the pictures of the property in order for it to be exposed to buyer for offers. The agent sets the property price at a level that will bring in a flood of buyer quickly, while the Virtual Assistant can takes care of all the time consuming data entry required to list the property on the MLS.

Many of the virtual assistant services have well trained professionals’ expert in realtor websites like realtor.com, agent panel gold, first home tour and many more. Virtual assistants will also help to negotiate short sales more effectively. A virtual assistant can work as a listing coordinator, direct marketer, open house coordinator, database manager and many more. Agents also use Virtual Assistants for social networking sites and blogs, posting listings and information about the community.

Real estate agents will have to find clients by various means such as sending out direct mails, going door knocking, internet marketing and so on. The Virtual Assistant can assist the agent by handling all the calls that come in as a result of the marketing effort.  The Virtual Assistant can also schedule time for the prospects to speak with the agent in order to get all their real estate specific questions answered as well as follow up with them prior to an appointment to confirm their availability.

In the real estate business, keeping ahead of the competition becomes more difficult for a realtor. To make a mark in the real estate business, a realtor needs the help of a virtual assistant. Now for every realtor, its time to hire a virtual assistant.

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Hello All………

Today I am extremely happy to discuss a very important process in online business or internet marketing-That’s SEO…What is SEO…How it’s done…Who can do that…Any specialized training is needed…How a virtual assistant can help you in SEO…These are the topics I would like to share with you today….

What is SEO? Search engine optimization (SEO) is the process of improving the visibility of a website or a web page in search engines via the “natural” or un-paid (“organic” or “algorithmic”) search results. In general, the earlier (or higher ranked on the search results page), and more frequently a site appears in the search results list, the more visitors it will receive from the search engine’s users. SEO may target different kinds of search, including image search, local search, video search, academic search, news search and industry-specific vertical search engines.

This SEO Job can easily be done with the help of a Virtual assistant which helps to save your time and money with a best result..

What all works are under SEO process:–

I will give a brief note on this… SEO process includes.: Keyword Analysis, Google Analytics report, Website Analysis, Competitive Analysis, Campaign Analysis, Visitor Behavior Analysis, Google Webmaster Analysis, Browser Compatibility, Industry Analysis, Meta Descriptions, Meta Keywords, Page Title, Anchor text Linking, Image File Naming, Content Fixing, Landing page creation, Off-Page Link Building, Article Submission, Directory Submission, Search Engine Submission, Social Book Marking, Press Release, Classified AD Posting – Craig List, Contest Submission, E-book Submission, Pod Casting, Phone/ Teleconference/ Video Conference, Yahoo/MSN/Gtalk/ Skype etc.24X7 Live Chat/Live Support, Monthly & Weekly Report, E-book Submission, Video Promotion, Power point submission, Software Submission, Wikipedia, Initial Ranking, Monthly Roadmap, Social Media Optimization, Blog commenting, Coupon Submission, Facebook – setup/enhance & promotion, Google base Submission, Local Listing, Video submissions, Yellow page Submission, Blog search engine optimization, Forum comments, Consumer review, Digg promotion, Flicker – setup/enhance & promotion, Twitter profile – directory submission, Weekly Twitter management & update….Etc.

Sounds difficult..? Hmmm…No issues, don’t worry virtual assistants can help you to do all these…… and improve your online business.

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A virtual assistant is someone who is experienced and well trained in their area of work, and have chosen to work virtually rather than in a traditional office setting. These are people who could whip up a presentation for you, or update your records or answer your phone during off business hours. A virtual assistant’s work is extremely flexible and you can hire someone to work part time, full time, as a permanent employee or as a temporary staff. You control the kind of work you need them to do, and the amount of time you need them to work for you.

A SEO virtual assistant is an extremely skilled professional contractor who provides a complete solution for social media works. From my experience, I would like to say that, it’s better to hire a SEO virtual assistant, to boost your online marketing range. People can find you easily through online surfing for their needs.

Social Media Virtual Assistants help by:

• Setup Social Networking Profiles giving your business a social presence and a place for people to find you and your services/products.

• Manage those profiles with updates, blog posts, event listing … to promote your business and improve your company image.

• Submit articles to directories to give you a higher expertise status and draw traffic.

• Utilize Social Bookmarking to obtain back links, improve SEO and provide useful information for your followers
• And many more…

You can provide a number of SEO tasks to your virtual assistant like Keyword Analysis, Google Analytics report, Website Analysis, Competitive Analysis, Campaign Analysis, Browser Compatibility, Industry Analysis, Anchor text Linking, Content Fixing, Off-Page Link Building, Article Submission, Directory Submission, Press Release, Classified AD Posting – Craig List, Contest Submission, E-book Submission, Phone/ Teleconference/ Video Conference, 24X7 Live Chat/Live Support, Blog commenting, Facebook – setup/enhance & promotion, Weekly Twitter management & update and many more….

Forget about hiring employees and providing office space. Why spend much of resources, time and money when you can hire a virtual assistant at much affordable rates (less than half the market rates) while getting good quality work? Start hiring a Virtual Assistant now and see your business grow!

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There used to be a time when if you wanted to start a business, you needed to have a significant amount of money. The first thing you did was find an office and staff. Once you’ve done this, you would get the word out in your local market and if you were lucky, you’d have a successful business. And if it didn’t, the money you put into it was your loss.  Nowadays, you can run a multi-million dollar company with 1000’s of clients from a room in your home! So how exactly can you take your business virtual? Here are a couple of tips.

Brick and Mortar are a thing of the past

The days of actually having clients come to your store to buy something are history. Now if you want something, you go online, find the product and click “buy now” I’m not saying the brick and mortar concept is done, just not a necessary component for a successful business. All you need is to find a good domain that reflects you and your business, a good web developer to construct you the right website and that’s it. You’re in business. A domain will cost you around $10 for a year and you can get website done for as little as $250.00. That’s a total cost of $260 to create your business.

The hiring process has changed

It used to be that if you wanted to hire someone, you needed to grow enough to make sure you can afford their pay. That meant on average at least $3000 for just one employee.  Now with the advent of the Virtual Employee, setting up a team is easier and cheaper than ever. With the $3000 that you would have spent on an employee, you could hire 3 Virtual Assistants! And none of these employees will cost you anything extra such as taxes, vacation days and sick days. And since there’s no contract, if you’re not happy with that employee, you can always find another one! Average cost of one employee: $1000 per month

Getting the word out

It used to be that if you wanted to get the word out, you got active in your local community. That was your entire market right there. You sent flyers to your neighbors, talked to people on the street, and literally got the word out, one customer at a time. Now your entire marketing strategy can be done online. The core of today’s marketing is based on something called search engine optimization. This is the process to get your site on the first page of Google and visible in front of clients. This also means that your client base has increased. Your market is now the entire world. You can show your ads to clients from every single corner in the world as long as their online. Cost for this can vary but the average SEO campaign runs about $500 per month.

So that’s a total cost of $1760 to get your entire business setup. If you’ve got that to spare, give it a shot, you never know what you may accomplish!

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Last week I got a question from one of my friend who every time wants a specific answer for his doubts and questions and the question was—-How VA’s can help in  day to day life or how they are gonna ease one’s daily work pressure???……..Hope this question also came across your mind one day or other…right?

I had a serious talk with my friend explaining the answer and I would like to share those answers with you too…………..So how a Virtual assistant can help in your daily life??

HOW…Any idea?? Let’s make it simple…

As you know a VA (Virtual Assistant) is generally self-employed and provides professional administrative, technical, or creative (social) assistance to clients from a home or office..

Is this hard to understand?? ..If so I will make it simpler..

A VA is a person who can assist you with jobs online….means your clerical works, email replies, taking care of calls both inbound and outbound, updating your social media accounts,(Facebook. Twitter, Blogger, YouTube, MySpace, LinkedIn etc) helps you in your research process or projects, data mining, customer service support..Etc…

I think now it’s becoming clear…Huh??…

Yeah…ok….And this is the answer for Who is a VA only…Now how can a VA………back to our main and most important question….

You can have full trust in VAs that your day to day jobs and work pressure will be eased by this person who sits  in front of a computer ,utilize latest technologies to deliver their services and to communicate with clients and can handle wide variety of support services through a single point of contact.

And the best part is that you can relax and enjoy your vacation or holidays while all your works are done by your virtual assistant.

Isn’t it sounds great?

Another emerging business field where VAs can help you with at its best is Social Media Advertising with the help of a process called SEO (Search Engine Optimization) which  is vital to getting people visiting your site – the higher up in Google and other search engines your site is the more people will visit it.

This is the answer I gave to my friend and I could see his clear face with all doubts vanished in to thin air….So as you right??.. So get a Virtual assistant and saves your time and money!!! A stitch in time saves nine…….!!!

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This is a common question I see regularly via forums, and mostly in social networking Medias.  Peoples are not sure how to source clients and build their client base but just starting out in the Virtual Assistant industry.

This query can actually apply to any person in business – not just the Virtual Assistant industry. But since I write for the industry, I’ll focus on Virtual Assistants for now.

The Internet adds another dimension and another way of doing the same thing which is there before pre-internet– networking. Networking, and the resulting word-of-mouth referrals, should never be taken too lightly.  Networking is a way of meeting people both online and offline, word-of-mouth referrals come as a result of people experiencing your service and telling others about it. Both should go hand-in-hand.

It is very essential to note that networking should not at all be done just online.  Otherwise you are missing a good percentage of your audience.  Locally there will be groups of people meeting for all sorts of reasons – business networks being just one of those reasons.  As the number of people is very much smaller than the internet, you have a higher chance of being seen, heard, and noticed.

You can use a signature block to help people know about your business, at networking and business events. An important tool in your business is your business card. All the time carry cards with you wherever you go as you never know who you’re going to meet or where.

Consequently, go out and mix and mingle with people if you’re looking for clients.  Be ready to tell them about what you do without saying your life history.  Also be prepared to spend time listening rather than talking for the whole time.  If they feel that you are listening to them they will respect you.  And by listening you can notice their business requirements.

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